- Confused About How Excel Operates? Have a Look Here!
If you have a look at the worksheet of Microsoft Excel, you will find that there are innumerable rows and columns that intersect to form a grid like structure. For the purpose of identification, rows have been assigned different numbers (1, 2, 3 ...) and columns have been assigned letters (A-Z). Beyond the 26th column, all columns have been assigned two or more letters like AA, AB. The intersection of each row and column gives rise to tiny rectangular boxes that are referred to as cells. As such, cells are the smallest unit for saving information in the spreadsheet. Since a sheet in Excel contains large number of cells, each cell is given a cell reference, which serves as an address to identify it. The cell reference is actually the combination of the letter assigned to the column and the number assigned to the row. A6, B12 and SS247 are some examples of cell references. A workbook in Excel is a group of spreadsheets that may be accessed with the help of a common file. Different pages of the file represent distinct spreadsheets that may be appended using a new tab in the workbook. To understand the operation of Excel, go to Simplilearn articles.
Don’t Know What Data Types Are Supported In Excel?Excel spreadsheets can be used for storing texts, formulas and numbers in cells. Formulas are often used for the purpose of calculating and analyzing data contained in different cells. Excel has a number of predefined formulas and functions for accomplishing common tasks as Addition, Multiplication and Average of the data contained in the cells.
What can you do with This Application?
Typically, Microsoft Excel training can be beneficial for the following tasks:
- Coded surveys.
- Checkbook registers.
- Records for enrolment.
- Display of budgets.
- Store laboratory and on-field research info.
- Financial and accounting purposes.
- Provision for graphical comparison of information and data.
- Displaying data in the form of histograms (for showing student results etc.)
Why Should You Choose Excel Over Other Similar Applications?The driving force behind Microsoft Excel’s wide range of functions is the programming language Visual Basic for Applications (VBA). Certain tasks can be accomplished very easily by professionals using Microsoft Excel backed with VBA. The benefits of using Excel are multifaceted and include the likes of:
- Steadfast analysis and chart formation
- Provisions for advance level modeling that includes mathematical simulation
- Automatic report generation
- Optimization of problems using Crystal Ball and Solver
- Design of Software
- Integration of team and model
- Control and communication of database systems
- Command and control of projects
- Monitoring of constraints in projects
- Provision for using multiple programming languages like FORTRAN and C Code.
- Possibility for real time interfacing with different application.
- Provision for sorting and analysis of information
Why Do Business Firms Find Excel So Useful?
The following are the most common reasons for which Microsoft Excel is used by major business firms and companies:
- Managing Records: This is the primary purpose for using Excel. The main advantage of using Excel is that the user does not have to plan about the display of the table from beforehand. This is because the preset layout in Excel allows users to create tables during working on the sheets. As a result one just needs to fill in the necessary information in order to create the desired table. Another striking feature of this software is that much like database tools, in Excel one has the option to sort and filter the list elements.
- Creation of Forms: By using Excel application, professionals can not only develop simple forms that contain boxes, but also professional forms that support option buttons which help users in choosing answers and to select a certain answer from a number of options in a dropdown list. With the help of charts, Excel application may be used for compilation of answers for quizzes and examinations. If you are a teacher or a supervisor, you may use Excel spreadsheets for the analysis of the abilities of your class or group members.
- Data Analysis: The Excel application serves as an excellent analytical tool for corporate. The inclusion of “pivot table” in Excel allows one to manipulate and analyze a huge volume of data. This is because the pivot table has the ability for sorting, counting and summing up the numerical information stored in a spreadsheet or table. The pivot table also helps users to develop another table in which all the data from the analysis may be summarized.
- Provision for Research: Often, business firms try to study special production or business models for “unsure and uncertain” circumstances. These circumstances most commonly point out the differences between prices, the cost of performing business transactions in various markets or different locations and the expenses that are likely for the production of holiday products via different producers. Excel has the ability to save and analyze data by making use of existent or new data as per instructions. The information and derived calculations may be stored in different workbooks.
The primary reason of Excel’s popularity is that one can learn how to use it in a few days time. When compared to database software, Excel makes it possible to store data, perform mathematical calculations, cell formatting and alterations of layouts to produce outputs and reports very easily. Many advanced features like power pivot tables, pivot charts, subtotals, templates and analysis toolkit allows professionals to complete difficult tasks within a few hours only. As such, you may be surprised to know that Excel’s features may be combined with business intelligence features of the SQL server as and when required.